Tournament Scheduling 101

SportsHeadz gives tournament organizers three flexible options for building and adding their tournament schedule.

Create games manually;
Import games from a spreadsheet;
Auto scheduler for Brackets FULL VERSION customers, Round Robin or Single/Double Knockout

Items to consider:

Uneven number of teams – can create scheduling headaches;
Post your schedule sooner than later – Teams will appreciate the extra time, especially teams booking hotel reservations.
Multiple pools – 2 pools are 4 teams are typically preferable to 1 single pool of 8 teams.
Venue availability – confirm dates, times, and number of playing surfaces.
Game slot length – account for warm-up, play time, and transition between games.
Division and age group needs – younger divisions earlier, older divisions later.
Number of teams per division – affects total games required and pool structure.
Round robin vs. elimination format – impacts schedule design and game count.
Rest periods – ensure fair recovery time between games for all teams.
Travel considerations – minimize back-to-back games for teams traveling further.
Start and end times – respect early/late limits, especially for younger players.
Officials and volunteers – availability and scheduling balance.
Venue conflicts – avoid overlaps with other events or ice/field bookings.
Breaks and ceremonies – opening, awards, or planned downtime.
Contingency plans – flexibility for delays, overtime, or unforeseen issues.

Create Schedule, Brackets FULL VERSION customers can use our Round Robin or Single/Double Knockout builder.